Debre Berhan University Main Registrar Office

Overview

The University’s Main Registrar Office is a unit of the University responsible for all operational matters pertaining to student admission, selection, placement, registration, and academic records of all colleges/schools and graduates. The Registrar office carries out the duties and responsibilities set forth in close cooperation with colleges/schools/ institutes and other offices of the University.

Academic Calendar

1. In its regular program, the University shall have a two-semester calendar of eighteen weeks (sixteen weeks of classes and/or practical and two weeks of exam) each, running from September to June.

2. In continuing and Distance Education program (CDEP), there are two semesters, eighteen weeks each the same with the regular program and a Kiremt term of 8-12 weeks. The Distance Education Program has a three term system. The programs of Health Sciences may employ a system of semester or annual based course offerings.

3. The Calendar for each year shall be prepared by the University Registrar and CDEP in consultation with the Academic Vice President, Research and Community Service Vice President and approved by the Senate. The University Calendar, among other things, shall provide the following: The date for:

a.    Admission, readmission and registration;

b.   Adding and dropping of courses/modules;

c.    Examination periods, beginning and end of semesters;

d.   Inter-semester breaks;

e.    Application of research and teaching material proposals;

f.     Annual research review;

g.   Last date for reporting exam results to the registrar;

h.   Instructor evaluation weeks;

i.     The regular meetings of the Senate and

j.     Final thesis submissions and open defense dates, etc.

k.   Date of submission of annual research progress reports to the office of the research and publication director;

4.              The calendar may be amended as and when the need arises.

Admission

1.      Admissions to undergraduate programs of any institution from secondary school shall be based on completion of the secondary schools and obtaining the necessary pass marks in the Ethiopian Secondary School Leaving Certificate Examination (ESSLCE).

2.      Admissions may also be granted to students completing their secondary education in foreign countries on the basis of equivalent academic achievements that shall be determined by the Ministry until such time that the University establishes its own admissions policies and procedures and implements it.

3.      Admissions to all undergraduate continuing education programs shall be processed through the Academic Units, in consultation with the University Registrar, according to policies set for such admissions.

4.       The University in certain circumstances may admit students jointly with other affiliated universities or institutes. Such admission may be processed at any time of the academic calendar as deemed appropriate.

5.       Students may also be admitted to more than one program at the same time. However, criteria for such special admissions to individual programs shall be developed and recommended by SC/DC and endorsed by the admission and placement committee (APC) which shall be formed accordingly.

6.       Without prejudice to other provisions of this Article and this legislation and other applicable laws, the University shall admit:

a.        For undergraduate studies, technical and vocational education and training graduates with pertinent qualifications and who satisfy entrance qualifications assessment set by the MOE;

b.        For second Degree-level graduate studies, candidates who have completed their under-graduate studies with the academic results required by the University, or for doctoral programs, candidates who have second level Degrees and the academic results required by the University.

7.       Admissions to all undergraduate Continuing and Distance Education Programs shall be processed through the academic units taking into account criteria to be developed by the Office of Continuing and Distance Education with the approval of the Senate.

8.       Admission to regular and other postgraduate programs is processed by the respective academic departments/units based on the requirements in the curriculum including entrance examination.

9.       Admission to the Masters and Doctoral programs shall be given to candidates who have successfully completed the academic requirements for the first and second Degrees, respectively.

10.   Given the availability of intake capacity, admission to a postgraduate program shall be on competitive basis in line with the admission requirements of the specific curriculum.

11.   The academic unit may, from time to time, include additional admission requirements in conformity with University rules and regulations. These may be of general application or may pertain to specific programs of postgraduate studies.

12.   A candidate should cover all his living and other expenses including accommodation, tuition fees unless the University gives him a scholarship.

13.   Admission for regular students may take place twice in a year depending on the number of applicants and available resources in the University

14.   Doctoral program admission can be done at any time.

Service Fees

1. Undergraduates service Fee

2. Postgraduates service fee

2. Postgraduates tuition fee

Contacts

Contact Address: +251913066022

Email: registrar@dbu.edu.et